Site Visit

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Expand view Topic review: Site Visit

Re: Site Visit

Post by JeffJeff » Mon Jun 18, 2018 1:23 pm

markrodr wrote:Does anyone know if there is a site visit report template or form available? I visited my SF last week and want to submit the report before the 5 day deadline but i am unable to find the form in the portal website. Can someone point me in the right direction please?


They should ahve emailed it to you.

Re: Site Visit

Post by markrodr » Mon Jun 18, 2018 10:33 am

Does anyone know if there is a site visit report template or form available? I visited my SF last week and want to submit the report before the 5 day deadline but i am unable to find the form in the portal website. Can someone point me in the right direction please?

Re: Site Visit

Post by Guesty » Thu May 31, 2018 8:55 pm

Received reimbursement via direct deposit for site visit 3 weeks after the actual visit, and 16 days after site visit form was submitted.

Re: Site Visit

Post by ky502 » Tue May 01, 2018 12:55 pm

Justchecking wrote:So the awardee dashboard states that we must attend the site visit by 7/15. I just want to confirm that this is true, or do some SF's schedule their site visits after this date? Thanks!


If your SF schedules it after that date it is their responsibility to work with SMART. The date chosen will depend on when the SF's smart coordinator is available.

Re: Site Visit

Post by kbl2017 » Sun Apr 29, 2018 1:18 am

Justchecking wrote:So the awardee dashboard states that we must attend the site visit by 7/15. I just want to confirm that this is true, or do some SF's schedule their site visits after this date? Thanks!


I would 100% assume that's true. Your SF runs off of SMARTs schedule and so do you. Especially since your first payment is the next month I'm sure they wanna be 100% you're staying with the program. Pretty sure last year the visit had to happen in June.

Re: Site Visit

Post by Justchecking » Fri Apr 27, 2018 11:42 pm

So the awardee dashboard states that we must attend the site visit by 7/15. I just want to confirm that this is true, or do some SF's schedule their site visits after this date? Thanks!

Re: Site Visit

Post by kbl2017 » Thu Apr 26, 2018 1:27 am

I would buy your ticket as soon as you can afford to buy it/have a date set in stone and not rely on the SMART payment. Some people weren't paid until after they traveled. I wasn't paid until about two weeks before. It depends on how on top of it SMART is. I didn't book my hotel until after SMART sent the stipend though. You could also book something that doesn't require payment until you arrive or ask your SF if they're suggesting anywhere/if you get the government rate.

Re: Site Visit

Post by Guest12 » Wed Apr 25, 2018 11:40 pm

When do we get the payments for site visit? I would like to buy my tickets early as possible.

Re: Site Visit

Post by kbl2017 » Tue Apr 24, 2018 2:10 am

1) Don't be worried about your dates, worst case they'll email you and say "Why is it blank?" and you'll respond and tell them that your SF hasn't picked them yet. We had visit request forms last year in my to get the travel stipend.

2) It depends on the SF and number of scholars for days. My visit was 2 days, technically 3 if you count the fact that we went on a city tour the day before.

3) SMART isn't going to book travel for you, so your dates are more to show that you've talked to your SF and have figured it out.

Re: Site Visit

Post by bennyandboo » Mon Apr 23, 2018 10:59 pm

So my SF told me to keep those spaces (the site date visits) blank since we're still deciding on when the best dates should be. Is that okay with SMART? It came directly from my POC and she said it would be fine, and I turned in all my paperwork on time otherwise. Should I be worried?

Re: Site Visit

Post by EliosHarg » Mon Apr 23, 2018 8:34 pm

My SF said they let scholars use the 2nd day to explore the area. So, I just picked the day before the official visit as my 2nd day when filling out the paperwork.

Re: Site Visit

Post by currentsmart » Mon Apr 23, 2018 7:42 pm

Mine was only one day. Depends on your SF. You are in the clear as long as the SF approves.

Site Visit

Post by ccccc » Mon Apr 23, 2018 6:43 pm

Can the site visit only be one day? I only scheduled one day and my paperwork only says one day. Will I lose the scholarship because of this? please help

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